How to file a confirmation statement

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Woman at her laptop to illustrate filing a confirmation statement

A confirmation statement is the process that replaced the annual return earlier this year, but what has changed and what are your obligations? The IoD’s Information and Advisory Service (IAS) explains

All limited companies must now file a confirmation statement – instead of the traditional annual return – to Companies House every 12 months. The statement, which came into force in June as part of the Small Business, Enterprise and Employment Act, is similar to the annual return but requires the company to check any information held by Companies House is accurate – in the past, businesses had to provide a snapshot of company data on a specific date.

Now, firms need to review their data and inform Companies House if there are any changes. Information such as a company’s standard industrial classification (SIC) code – this identifies what the business does – and data on shareholders or statement of capital can be included on the confirmation statement.

Changes to the registered office of a business, details of directors or the secretary, or the location of its registers, need to be filed separately, but at the same time.

If necessary, businesses must also include information on those included on the company’s people with significant control (PSC) register. These are individuals who have shares of more than 25 per cent or voting rights, or are able to appoint or remove a majority of directors, or influence the business or trust.

If the company does not have a PSC register, a statement must be submitted explaining that part 21A of the Companies Act does not apply.

How to complete your confirmation statement

Online filing is easiest, though the form can also be sent by post if preferred. It’s quick to register for the WebFiling service, which can be done on the Companies House website (www.gov.uk/companies-house). To complete the form, it’s simply a matter of checking that the information stored is accurate and up to date.

How much does it cost?

It costs £13 to file online, or £40 to send the information by post. The fee is to be paid only once every 12 months, after which the company will be covered for that period. During that year, the business can file as many confirmation statements as it needs without having to pay again. An email reminder or letter to the company’s registered office will be sent to inform the business when the fee is due again.

When must the statement be submitted?

It must be made within 12 months of the last confirmation statement and filed 14 days after that – previously there was a grace period of 28 days for filing an annual return. Companies House will send out reminders by email or post.

To find out more about filing a confirmation statement, visit www.gov.uk

What to do now…

Find out when you next need to file your confirmation statement and put a reminder in your diary

Make sure all the information about your business is stored somewhere safe and easily to hand as it will save time and effort when you need to access the data and provide it to Companies House within the deadline

Register for WebFiling at the Companies House website – it’s simple and secure and, once you are registered, you can easily check or update the information held about your company

Contact the IoD’s IAS should you need more guidance on the issue and arrange to speak to an adviser

To find out more about the Information and Advisory Service, visit

iod.com/research
iod.com/advisory
iod.com/lawexpress
iod.com/taxline

You can email them here or call them on 020 7451 3100

Could the IAS help you?

The IAS provides IoD members with free business intelligence and advice to help them run their companies more efficiently and successfully.

The Business Information Service is able to investigate questions on behalf of members and supply them with valuable information ranging from market forecasts and industry trends to trading abroad and employee salaries.

The Directors’ Advisory Service provides confidential, independent advice from specialists on issues ranging from raising finance to board and shareholders’ disputes.

Members can receive prompt and confidential business, personal tax and legal advice through using the IoD’s telephone helplines.

iod.com/guidance

About author

Hannah Baker

Hannah Baker

Hannah Baker is deputy editor at Think Publishing. Previously she worked as a features writer and sub-editor for Director magazine

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